Bookkeeping

• Record day-to-day financial transactions and complete posting process in QuickBooks Online (QBO)
• Enter data and maintain records/financial statements
• Process accounts receivable and accounts payable
• Correspond with customers and vendors regarding their accounts with the company
• Follow up with past-due A/R and ensure no past-due A/P
• Monitor various assets and liabilities, applying credits/debits appropriately
• Reconcile batch deposits and fees from merchant services providers
• Reconcile all bank accounts, credit cards, and lines of credit monthly
• Assist with tax preparation activities
• Maintain employee records in Zenefits and QBO Payroll
• Complete payroll activities
• Pay independent contractors
• Ensure all current finance agreements are properly maintained in the books (e.g. use amortization schedules to distribute principal/interest)
• Assist with application process related to obtaining additional financing
• Keep Schedule of Business Debt current monthly
• Meet daily, weekly, and monthly checks and balances requirements

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Administration

• Provide general administrative support 
• Organize office items efficiently 
• Make company travel arrangements and track expenses 
• Maintain company calendar (including travel dates) 
• Monitor assigned incoming company correspondence (both phone and email), filter to proper recipient, and respond appropriately 
• Create and maintain a Contract Management Matrix that includes renewal dates and all other pertinent information concerning company contracts 
• Assist with internal communication between departments 
• Perform low-level Human Resource and insurance work as needed 
• Submit worker’s comp audits 
• Provide excellent service during client interactions 
• Maintain physical mail correspondence by checking mail and ensuring outgoing mail is picked up by mail carrier or taken to the post office promptly 
• Perform any additional tasks as requested by management